The Organisation
The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We’re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.
By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content and providing an exceptional customer experience.
Join Africa’s most loved storyteller!
Position Name: Source to Pay (STP) Contracts Administrator
Reports to: Contracts Manager
Division: Group Finance
Department: FSS: Source-to-Pay
Number of Direct Reports: None
Key Customers
Internal: Strategic Sourcing team, Contracts Management team, Business Users, Procure to Pay, MCSA Legal, MAH and Rest of Africa (RoA) Legal, Senior Management
External: Vendors and Third-Party Service Providers
Purpose of the Position
§ Enforcing proper Governance during the entire Source to Contract process according to the Procurement and Delegation of Authority Policies.
§ Enforcing compliance to the Sourcing and Sourcing Support Standard Operating Procedures (SOP’s).
§ Maintain accurate and ongoing Contract Management and Sourcing Support.
§ Engage with Internal and External Stakeholders to provide support aligned to business strategic objectives.
§ Provide visibility around key Contract Management criteria and reports.
§ Maintain adherence to quality and compliance of the end-to-end contracting process, aligned to relevant policies and procedures.
§ Management of queries via query management tool.
§ Loading of contracts for signatory aligned to relevant Delegation of Authority and load fully signed contracts on the eProcurement platform.
§ Provide all stakeholders updates in terms of contract status and analysis thereof.
§ Perform ad hoc Sourcing, Contract Management analytics reporting when required.
§ Provide ongoing support to all Stakeholders to drive key KPIs for the Department.
Key Performance Objectives/ Outputs
Operational Delivery
§ Work with the Sourcing team and provide Sourcing Support and Contracting Support by creating visibility and access to information, Legal Templates, Analytics and communicating the Correct Contracting Process.
§ Draft and review all contracts/contract documents according to the Key Contract Management criteria. Complete the Contract Management Checklist prior to sharing contract documents to the Legal teams as per the Legal Policy for review.
§ Engage with Legal teams to author the draft contract/contract documents. The Legal teams will review the Terms and Conditions relevant to the contract/contract documents and update changes made to Terms and Conditions and Schedules/Appendixes added to the Contracts.
§ When drafting/reviewing the contracts/contract documents liaise with the Category Managers, Sourcing Specialists, Sourcing Analysts and Business Stakeholders on the Contract Management criteria to ensure compliance.
§ Assist with authoring of the draft contract between internal and external stakeholders
§ Assist with any contract disputes and resolution where possible to maintain supplier and business relationships.
§ Have a clear understanding of the eProcurement system and how to maintain contracts on the system. Load and attach relevant documents of the complete signed off contract on the eProcurement system.
§ Communicate to the relevant stakeholders that the contract is loaded and ready for use on the eProcurement Platform.
§ Update and maintain the Sourcing and Contracts Tracker daily.
§ Analyse and report on off-contract and non-contracted spend to the Contract Manager and Sourcing Support Manager.
§ Capture and maintain sourcing category relevant statistics monthly i.e., commodity indices for visibility to assist Category Managers with planning and execution.
§ Process Contact Price Adjustments as per Category managers’ approval.
§ Perform quality checks on the eProcurement Platform and identify, communicate, and assist the relevant stakeholders in correcting the mistakes. Integrate the end-to-end Contracting process
Systems and Innovation
§ Assist with Finance Business Innovation of various identified projects and processes
§ Assist with implementation of the Contract Lifecycle Management (CLM) component of the eProcurement System
Stakeholder Management
§ Manage relationships with Key internal and external stakeholders as outlined above.
§ Keep appropriate communication line with line manager and Sourcing Support Manager
People Management
§ Ensure effective and efficient service delivery to group stakeholders
§ Develop business knowledge and staff within Sourcing, Category Management and
Procurement
Qualifications
§ Minimum Matric
§ Relevant tertiary qualification in the Procurement Environment is preferred
§ Legal qualification is advantageous
Experience
§ 3-5 years’ working experience in Source to Pay environment or Procurement environment
§ Knowledge and experience in program and systems (SAP ERP, MS Office, eProcurement platforms such as Coupa, iProcure, etc.)
§ Data Management - cleaning, sorting, visualization, analysis, and modelling is required
§ Understanding of Contracts Management processes and procedures including Legal component
Technical Competencies
§ Stakeholder Management
§ Relationship Management
§ Effective communication skills
§ Proven analytical skill and ability
§ Interpersonal skills
§ Proven ability to manage internal and external stakeholders
§ Detail oriented, Analytical, Investigative, problem solver
§ Proactive, self-starter capable of driving results without supervision
